Online board meetings can be a convenient method to hold meetings without the need for physical presence. It allows more members to participate and eliminates the need for lengthy and expensive travel costs. However virtual meetings aren’t free of challenges. To ensure that these meetings https://justboardroom.com/ are as effective and efficient as they can be it is vital to follow certain etiquette guidelines.
1. Use an online icebreaker tool to boost engagement before and after meetings. This will allow board members to get to know each other. You can also ask them to introduce themselves via the chat box. This is a great way for everyone to feel comfortable with technology and begin the meeting.
2. Train the less knowledgeable members of the board. This will reduce resistance to adopting new technology. Training will also help users navigate the board portal, as well as other tools, efficiently. 3. Verify that all participants have authenticated and have a reliable internet connection as well as audio and video equipment prior to the call beginning. This will improve the overall quality of the call. 4. Ensure that all participants are using the mute button when they are not speaking. This will reduce interruptions from other board members and eliminate external distractions.
5. Draft and record minutes. It is crucial to make sure that the minutes will be an important resource for participants, and include any relevant information. Minute-takers should also strive for an appropriate balance between completeness and clarity. They should also stay clear of making use of informal conversations or personal opinions in meeting minutes.